Last updated: April 2026
It ensures real-time visibility, accountability, and auditability of evidence.
Our RFID Evidence Management System provides centralized, secure control of physical evidence, serving as a single source of truth for law enforcement agencies, forensic units, and judicial organizations. The system maintains complete, authoritative records for every evidence item, ensuring visibility, integrity, and control throughout the entire evidence lifecycle - from collection and intake to storage, analysis, courtroom presentation, and final disposition.
The platform captures detailed evidence identity, metadata, and lifecycle information using configurable, template-driven data models aligned with legal and forensic workflows - without requiring custom development. Configurable fields may include Evidence ID, Case Number, Evidence Type, Description, Collecting Officer, Collection Date and Location, Storage Location, Custody Status, Value of Item, Disposition By, Disposition Date, Disposition Authorized By, Transfer History, and Disposal Details.
Evidence records can be created, updated, and tracked through an intuitive web interface, with bulk upload support for rapid onboarding from spreadsheets or legacy systems. This structured approach improves data accuracy, enables fast search and reporting, strengthens chain of custody, and ensures audit readiness and legal compliance across the entire evidence management process.
In RFID Evidence Tracking Software, each physical evidence item or evidence container is uniquely identified using RFID tags and barcode labels. Barcodes may be standard or color-coded based on evidence type, case, priority, or classification, aligning with forensic procedures and legal requirements. RFID technology enables fast, non-line-of-sight scanning of multiple evidence items simultaneously, significantly accelerating evidence intake, storage, transfer, and retrieval while eliminating manual data entry errors. With RFID-based tracking, agencies can perform instant evidence inventories, quickly locate misplaced or missing items, and maintain real-time visibility of evidence movement across storage rooms, laboratories, courts, and departments. Bulk scanning using handheld readers or RFID portals enables rapid verification of large volumes of evidence, strengthening chain of custody, improving operational efficiency, and ensuring complete traceability and evidentiary integrity throughout the evidence lifecycle.
Our Digital Evidence Management System ensures secure, tamper-proof chain of custody management for physical evidence. Every evidence item or container is tagged with a unique RFID label, and all handling, transfers, analyses, and storage changes are automatically recorded in a digital audit trail with timestamps, user identification, and action details. Biometric authentication and role-based access control restrict evidence handling to authorized personnel only, eliminating shared credentials and reducing the risk of unauthorized access or tampering. The system provides real-time visibility into evidence location and custody status, enabling agencies to quickly identify missing or misplaced items, prevent loss or theft, and maintain the integrity and admissibility of evidence in court.
Our Real Time Evidence Tracking Solution provides real-time tracking and monitoring of physical evidence throughout its lifecycle. Each evidence item or container is tagged with a unique RFID label, and fixed RFID readers and antennas installed at key locations such as evidence rooms, laboratories, court facilities, and storage areas automatically detect and log evidence movement in real time. This continuous monitoring enables agencies to maintain up-to-date visibility of evidence location, custody status, and handling history - allowing for quick identification of misplaced or missing items, prevention of unauthorized access or tampering, and ensuring the integrity and admissibility of evidence in court.
The Evidence Room Management and Tracking System provides comprehensive Storage and Location Management capabilities to ensure accurate placement, traceability, and control of physical evidence within storage facilities. The system allows administrators to create a configurable, hierarchical structure of storage locations - such as facility, room, aisle, rack, shelf, and bin - reflecting the physical layout of the evidence storage environment.
Each defined location can be uniquely tagged with a scannable Location Barcode. During the evidence storage process, the designated location barcode is scanned first, followed by scanning the evidence barcode or RFID tag. This process establishes a precise and tamper-proof linkage between the evidence item and its physical storage location within the system.
By digitally associating evidence with specific storage locations, the system ensures real-time visibility of where each evidence item is stored, reduces the risk of misplacement, and strengthens chain-of-custody integrity. This structured approach improves retrieval efficiency, supports audits and inspections, and enhances overall accountability in evidence handling operations.
In our Secure Evidence Tracking System, RFID handheld scanners enable fast, accurate, and efficient inventory and audit operations for evidence items and containers. By bulk-scanning RFID-tagged evidence, officers and forensic staff can instantly verify the presence and location of hundreds of items within seconds - without opening packages or manually checking labels. Each scan automatically updates the system with the latest evidence location and custody status, ensuring records always match real-world conditions.
RFID handheld scanners also support comprehensive evidence audits and verification. During audits, the system quickly identifies missing, misplaced, tampered, or unauthorized evidence by comparing expected records with actual scan results, significantly reducing audit time while strengthening legal compliance and chain of custody.
In addition, handheld RFID scanners enable rapid recovery of misplaced evidence. Users can search for a specific item and receive real-time proximity feedback, allowing quick location within evidence lockers, storage rooms, laboratories, or court facilities - eliminating manual searches and operational delays.
Overall, RFID-enabled handheld scanning transforms traditional evidence handling into a real-time, automated, and highly efficient process, reducing manual effort, preventing evidence loss, and strengthening custody integrity, audit readiness, and control throughout the evidence lifecycle.
In our RFID-based Evidence Tracking System for Police, evidence items can be registered, issued, transferred, and returned quickly and accurately using USB attached RFID scanners or RFID enabled Tracking Stations with a simple scan. This automated process eliminates manual data entry errors, prevents incorrect evidence handling, and ensures every custody transaction is securely recorded in the system. By streamlining evidence workflows and improving accuracy, agencies save time and administrative effort, reduce operational costs, and maintain complete accountability with audit-ready evidence records.
In our Automated Evidence Tracking System for Law Enforcement, RFID-enabled doors provide automated protection against unauthorized or unintended movement of physical evidence from secure areas. Each evidence item or container is tagged with an RFID label, and readers installed at exits, corridors, and controlled zones automatically detect evidence movement in real time.
The system instantly validates each movement against approved custody transfers, user permissions, and evidence status. Any unauthorized or accidental removal is immediately flagged, triggering alerts or alarms and recording the exact time, location, and direction of movement in a tamper-proof audit trail.
By continuously monitoring evidence movement across doors and hallways, the solution prevents loss, theft, or misplacement of evidence, strengthens chain of custody, and ensures strict compliance - without relying on manual checks, even in high-traffic environments.
The RFID Evidence Tracking System uses strong biometric authentication combined with role-based access control (RBAC) to ensure secure, policy-driven access to evidence records and physical evidence. Biometric verification restricts access to authorized individuals only, eliminating shared credentials and reducing the risk of unauthorized handling.
RBAC enforces permissions based on roles, responsibilities, and clearance levels, ensuring evidence is accessed strictly on a need-to-know basis. Every evidence intake, access, transfer, analysis, and return is authenticated, authorized, and automatically logged with user identity, timestamp, and action details - creating a tamper-proof chain-of-custody audit trail.
This controlled access framework prevents misuse or loss of evidence, strengthens evidentiary integrity, and ensures audit readiness and legal compliance throughout the entire evidence lifecycle.
Our Evidence Tracking and Management System provides secure, compliant, and auditable processes for evidence disposal and finalization. When evidence reaches the end of its lifecycle - such as being released to owners, transferred to other agencies, or destroyed - the system guides users through a structured process that includes verification of authorized personnel, documentation of disposal details, and secure recording of final disposition in the audit trail. This ensures that all evidence finalization actions are properly authorized, traceable, and compliant with legal and regulatory requirements - maintaining the integrity and accountability of evidence management from collection to final disposition.
Our RFID Evidence Tracking and Management System integrates seamlessly with Microsoft Entra ID (Azure AD) and other industry-standard identity providers to enable secure Single Sign-On (SSO). Centralized identity and role management allows IT and security teams to control who can access, collect, transfer, analyze, or dispose of evidence based on defined roles and permissions. This unified identity governance ensures only authorized personnel handle evidence, strengthens security, and supports compliance across departments and jurisdictions.
Our Evidence Management System offers robust integration capabilities with other enterprise applications commonly used in law enforcement and criminal justice settings. Through secure APIs and data exchange protocols, the system can seamlessly connect with police Records Management Systems (RMS), Laboratory Information Management Systems (LIMS), Computer-Aided Dispatch (CAD) systems, and court case management software. This interoperability allows for real-time data synchronization, streamlined workflows, and enhanced visibility across systems - enabling agencies to maintain consistent, accurate, and up-to-date evidence records while improving operational efficiency and supporting comprehensive case management.
The Evidence Lifecycle Management Software offers flexible deployment options to meet organizational IT, security, and compliance requirements. The solution can be deployed on-premises, in a client-owned private cloud, or on public cloud platforms such as AWS or Microsoft Azure. This flexibility allows agencies to align deployment with data sovereignty, forensic integrity standards, and internal security policies while ensuring secure, reliable, and compliant evidence management across all environments.
Discover how technology is transforming evidence rooms with RFID automation, real-time tracking, and digital chain of custody. Learn how evidence rooms are modernizing to improve security, compliance, and investigative efficiency.
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Compare manual evidence tracking systems vs digital RFID evidence tracking. Learn why police departments are abandoning spreadsheets and logbooks for automated chain of custody systems with real-time tracking, tamper detection, and legal compliance.
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Discover why police departments need digital evidence management systems. Learn how automated RFID and barcode-based evidence tracking eliminates manual logbooks, prevents evidence loss, ensures chain of custody compliance, and improves criminal investigations.
More Details HereTrack evidence based on status (e.g., Collected, Analyzed, Released, Destroyed, etc.).
Manage and monitor queues for requests, ready for pickup, ready for destruction, and more.
Secure process using digital signatures or PIN based authentication.
Enabled through RFID portals or windows for rapid evidence circulation.
Audit and inventory to find missing or extra items in a location.
Complete audit trails and compliance reporting for regulatory requirements.
Generate detailed reports for insights and analytics on evidence activities.
Real-time dashboards for monitoring evidence status and operations.
Delivered via Web, SMS, and Email for timely updates.
Complete history of items issued to personnel with timestamps.
Complete history of activities and actions performed on evidence.
Quick Checkin/Checkout with Mobile/Tablet paired with RFID handheld device.
Quick Checkin/Checkout with Wall mounted Kiosk with Barcode technology.
Complete chain of custody tracking for evidence handling and accountability.
Track and manage evidence storage locations for easy retrieval.
Integration with other Enterprise Applications via RESTful webservices, file based or Database based methods.
GOBO Evidence Tracking System is deployed by law enforcement agencies and judicial organizations that require uncompromising chain-of-custody integrity, and real-time evidence visibility.
Municipal and county police agencies managing high volumes of crime scene evidence, property, and case-related items across multiple cases simultaneously.
County sheriff departments requiring centralized evidence tracking across detention facilities, patrol operations, and court evidence rooms.
Crime laboratories and forensics departments requiring precise evidence intake, analysis request tracking, and custody handoff documentation for DNA, ballistics, and toxicology samples.
Correctional institutions and detention facilities tracking property, contraband, and evidence associated with inmates and active investigations.
Court systems and judicial offices managing evidence submissions, court exhibits, and evidence releases with legally defensible chain-of-custody documentation.
Federal law enforcement and investigative agencies requiring enterprise-grade evidence management across regional offices, field operations, and forensics labs.
Experience how GOBO helps law enforcement agencies achieve audit-ready chain of custody, reduce evidence room labor, and maintain compliant evidence management from intake to final disposition.